Due to the current situation of Covid-19, offices are forced to adopt the new method of working by becoming more flexible. This includes reimagining the workspace setting in order to create a safe, productive, and enjoyable environment for the employees. We will provide below the best practices to create a healthy workplace for your team.
First things first, a clean work setting should be a priority when welcoming people back to the office. This can be completed using various methods.
- Create a daily reminder for employees to always prioritise hygiene and bring appropriate items (face mask, sanitizer, etc.).
- As an addition, send necessary resources such as articles to make them more aware
- After using the facilities, book a specific time slot for them to clean their desks or request the cleaning service to sanitise the area.
- Respect each other and keep the workplace clean for everyone. In a case where there is an unclean area, directly report it so someone can clean it.
Keep track of the number of employees who are present at the office on a given day. Manage the capacity in order to prevent a packed office that can limit distancing
- At the end of each week, let employees decide whether to work remote or on-site on the following week. This will make managing the capacity easier.
- If employees decide to work at the office, ask them to inform the team before the start of the week (Monday), so they know how to maintain the numbers of people at the office.
- Track the time when members are at the office, whether they want to be on-site for a couple hours or the whole day. This way, in a situation when someone is tested positive, the organisers can track the people who are present on the same day (and time) and ask them to not be at the office for a couple of weeks.
Reorganise the office so that employees can ensure social distancing regulations.
- Since we are still in the midst of a pandemic, there are certain government regulations that everyone needs to oblige, including managing a 1.5m distance and having a limited capacity inside a room.
- Companies can operate this by using a desk management tool to close certain tables in order for employees to be distanced from each other. This can also help to manage the number of people (number of desks is indicative of number of people) in one room.
- A room booking tool can also be used if employees prefer to work alone. This way, they can reserve individually to use facilities.
Although reimagining the office can be hectic for employees and organisers, it is necessary for the best of others. With the help of online solutions like Bisner, their task can be made easier to restructure the workplace. Click here to find which features are suitable for your office.