‘Change is the only constant in life’ as our Greek ancestor Heraclitus stated. Everything around us is constantly changing and so are our offices. Currently, we are rapidly shifting towards more dynamic workplaces with COVID-19 speeding up this process. But what exactly is a dynamic workplace?
A dynamic workplace empowers your employees to be more flexible in their daily activities. People can determine their own working hours and step away from the traditional ‘nine-to-five’, which enhances their productivity. They are able to decide where and when they want to work at the office. This means employees can operate in different working environments which requires offices to be more agile and flexible.
Why do we need dynamic workplaces?
Research has shown that most employees value the freedom to choose where to work when returning to the new normal, mainly due to the autonomy to decide their own working hours and location. However, this freedom comes with responsibilities as well. Since everyone will work at different places, they should put more effort to still actively communicate with their colleagues. Thus, offices need to adjust to the fast-changing workplace. When they do, the employers and employees will enjoy the benefits of the dynamic workplace.
Second, a flexible working environment can benefit productivity. Flexibility enables employees to find the ideal environment for getting tasks done. But the most important fact for improving productivity is killing the daily routine. Haven’t we all said it at a young age? ‘’I don’t want to sit behind the same desk 40 hours a week!’’ Getting stuck in a daily routine can be counterproductive, because we get used to this routine and become less flexible. Shaking up the daily routine by working in different environments will help enhance the overall productivity. Employees can find a spot that fits their needs, whether it is a more quiet space for individual work or an open area for cooperation with colleagues.
Another advantage of a dynamic workplace is the fact that you can organise your space more efficiently. Not everyone will be in the office simultaneously, which means you can rearrange the office to optimise space usage. In the long term, this makes your workplace more cost-efficient, as you can cut office expenses or make your office publicly available to increase revenue.
Creating a dynamic workplace
Introducing a more agile way of working needs a lot of attention. In just three steps, you can transform your office into a modern and dynamic workplace.
Assigned desks vs flexible desks
Assigned desks are outdated, your workplace needs flexible seating. Create different areas where your employees can work and give them the freedom of booking a desk, meeting room or other spot that matches their needs. This enables your employees to find the perfect spot for maximum productivity.
Balanced working environments
Create open spaces to encourage sharing ideas and working together towards solutions. Although, it is important you find the right balance between open spaces and areas where you can work in peace without getting interrupted.
Implement a solution and turn your office into a cost-efficient and smarter office. With the help of technology, you can digitally coordinate and monitor your office and get great insights into space utilisation.
Following these steps will empower your organisation to get the most out of your workplace, resulting in increased productivity and optimised workspace usage. However, keep in mind that changing the structure does also mean facing challenges you did not have before. For instance, the overall communication becomes more important, yet also more difficult. Luckily, we have already provided you with some tips on how to tackle this. You can read all about this in our blog Moving Forward to a Flexible Working Culture.
To conclude, traditional offices are slowly fading away and replaced by newly structured dynamic workplaces. With our employees asking for more flexibility and agile working, we need to change at the same pace and become flexible, dynamic workplaces. With the right technology you can create your new workplace today. Take your time finding out what you need and how your employees look to the new way of working to know what fits your workforce best. We know it can be challenging to take the leap, but we are happy to assist you with the transition.